Grant Budget Manager™ Benefits & Features
Multi-year planning, forecasting and analysis. The power, flexibility, and familiarity of spreadsheets without the risks. It works independently with your existing accounting program.
Benefits
Simple, cost effective and low risk. Better, faster NPO decision making. Increases board of directors’ confidence and grantor's confidence in NPO professionalism and ability to control and manage finances.
Base System
Developed specifically for non-profits and their unique grant and program budgeting requirements. Works directly with QuickBooks and other accounting systems, efficiently and cost effectively improving financial management.
Personnel Expense
Normally the largest expense of an NPO, GBM offers a comprehensive but simple employee, benefit, and expense allocation process. Employee setup with Salary, Hourly and Independent Contractor employee types.
Operational Expenses
Comprehensive but simple process of allocating monthly expenses to grants, programs and departments. Ability to set up a maintenance or occupancy department to collect personnel and direct occupancy expenses.
Cash Forecast
GBM allows NPOs a full detailed and flexible 24-month cash forecast based on the revenue and expense forecast. Cash Flow Codes may be applied to individual grants to adjust cash flows based on payment schedules.
Reports
GBM includes a series of reports that provide management a comprehensive view of its grants, and its current and forecasted financial and cash position — so important decisions can be made quickly.
Frequently Asked Questions
Managing the financial aspects of grants takes a lot of our Executive Director's time.
It's time our Director could spend on our core mission.
QuickBooks works great for our accounting but cannot give us the forward-looking information we need to manage our organization.
We cannot afford a big new system.
Our board and grantors felt comfortable when we were managing 3-4 grants.
Now that we are managing more, they're a bit nervous in our ability to control and manage our finances.
To read more FAQ's
Our Mission
The mission of Grant Budget Manager™ is to improve the financial management and success of non-profits by providing them with simple, efficient, and cost-effective financial tools. Managing all financial aspects of any non-profit with multiple grants that start and stop throughout the year can be difficult, time consuming and expensive and cannot be accomplished with most accounting systems. Grant Budget Manager™ was developed specifically for non-profits and their unique grant and program budgeting and forecasting requirements to allow management to focus on their core mission, and to empower them to improve financial control, financial planning, and the financial strength of their organizations.
Richard C. Perrin
Developer & Owner of Grant Budget Manager™
Rick Perrin, MBA, CCM, CPA (Inactive)
Developer and Owner
Rick developed Grant Budget Manager™ after working with a large, multi-grant, multi-program non-profit and seeing the complex
nature of budgeting and forecasting for multiple grants. Allocating actual personnel, benefits and other expenses to multiple programs
is simple in almost every accounting system. Budgeting and Forecasting the future is not at all simple when the NPO must fully and accurately
forecast, by month, as grants start and stop at various times throughout the year. Most NPO accounting systems are not set up to create
future looking forecasts, allocating multiple employees and expenses over multiple grants, identifying the financial effects of changing
indirect cost allocations, and providing detailed reports to help the NPO ensure it does not overspend or underspend its grants.
Rick developed Grant Budget Manager™ to work seamlessly with QuickBooks and any other accounting system, so NPO’s can fully understand
and manage all financial aspects of running their businesses and manage their grants and programs in a cost-effective manner.
In addition to developing Grant Budget Manager™, Rick is a Partner with a large national business advisory firm. He has over 40 years
of broad-based financial and operations experience in manufacturing, retail, construction, software, non-profit and service firms, and as a
CPA and consultant. Rick has extensive experience leading companies through high growth, and is particularly adept at driving increased sales,
operational improvement, and profitability. Rick has worked with over 75 companies and non-profits as a CFO and Business Consultant and currently
serves as Treasurer and Board Member of a large Madison based non-profit. Rick earned a B.S. in Accounting from the University of Colorado-Boulder
and holds an MBA in Corporate Finance from the University of Wisconsin Madison. Rick is also a CPA (non-practicing) and is a Certified Cash Manager
and a Certified Business Transition Expert™. Rick lives in Madison with his wife Darcy, has two daughters, and enjoys skiing, golf, biking,
and boating.
Grant Budget Manager™ Tour
GBM Menu
The GBM menu provides quick access to its features and describes them in detail. Each of the line items under Function represent a tab in the program.
Financial Dashboard
Provides an overview of year-to-date and forecasted financial results and cash flow.
Statement of Activities
This report shows actual financial activity, by grant and department, for the current fiscal year-to-date. It provides an alternative way of looking at your Income Statement. This format is also used for two additional reports not shown: the annual Consolidated Budget (Fiscal Year budget) and the Consolidated Fiscal Year Forecast (actual to-date plus remaining budget). Summary level reporting is not shown here.
Grant Activity
This report is in the format of the Statement of Activities but includes actual inception-to-date activity for each grant. This picture shows the Summary Level Reporting features of the program where grants may be classified and rolled up into three separate reporting groups.
Actual — Forecast by Month
This report shows all departments and grants in a summary reporting fashion, starting with activity to-date, and followed by the monthly forecasts. It includes the remaining forecasted grant balance for each month.
Budget — Forecast
This report has three options: actual plus forecast detail by grant, grant detail budget by month, or department detail budget by month.
END USER LICENSE AGREEMENT
The Grant Budget Manager SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties.
To read the Grant Budget Manager License Agreement
Click here
